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May 2024 Newsletter – Digitizing Photo Albums

May 2024 Newsletter – Digitizing Photo Albums Digitizing photos and photo albums has become increasingly popular in recent years as individuals seek to preserve and protect their precious memories in a digital format. This process involves converting physical...

April 2024 Newsletter – Benefits of Document Scanning

April 2024 Newsletter – Benefits of Document Scanning Document scanning and document management have revolutionized the way businesses handle information, offering a plethora of benefits that can significantly enhance efficiency and productivity. It has become...

March 2024 Newsletter – Compliance in Business

March 2024 Newsletter – Compliance in Business ​Compliance in Business: Ensuring Security and Internet Safety Compliance is crucial for businesses to maintain security and uphold internet safety. Statistics show that companies with strong compliance measures...

December 2023 Newsletter – All About Microfilm

December 2023 Newsletter – All About Microfilm Microfilm is used to preserve fragile documents such as rare books, newspapers and other periodicals by using micro-photography to reduce an image onto a roll of plastic film.  This technology used for preserving...

November 2023 Newsletter – All About Cyber Insurance

November 2023 Newsletter – All About Cyber Insurance The cyber insurance market is growing globally particularly in the USA, Germany, and India. But what is cyber insurance? Cyber insurance is a policy with an insurance carrier to mitigate a businesses’...

July 2023 Newsletter – Lets Talk Legal Retention

July 2023 Newsletter – Lets Talk Legal Retention Let’s talk about legal records retention. But what exactly is records retention? Records retention pertains to the practice and organization of safekeeping important records for a set amount of time. The length of...

Information Capture: What to Capture Vs. What NOT to Capture

Information Capture: What to Capture Vs. What NOT to Capture Many organizations have an obligation to maintain the information they create and receive as part of regular business activities. This is done to ensure that the information capture is secured and maintained...

Why Document Prep Time is So Consuming

Why Document Prep Time is So Consuming Document prep prior to scanning is the foundation to an expedited scanning process. Each file is “like a box of chocolates, you never know what your going to get.” During a document scanning project, I noticed the...

Data Privacy and what you need to know

Data Privacy and what you need to know Data privacy, or information privacy; is a branch of data security concerned with the proper handling of data. This is in regards to consent, notice and regulatory obligations. More specifically, practical data privacy concerns...

Small Ways to Make a Big Difference Scanning

Small Ways to Make a Big Difference Scanning Whenever we focus projects scanning engineering drawings, there have been subtle reminders about some techniques I learned over 20 years ago. Whether you are a service bureau or doing a project in-house, I found this one...

Still storing medical records on paper?

Still storing medical records on paper? In 2011, the U.S. government introduced the Meaningful Use program relating to the digitizing of medical records.  This was an incentive based program to get your historical medical records digital and into an Electronic Health...

Legal industry and managing data

Legal industry and managing data The legal industry manages massive amounts of data, documents, and media files. Managing Case Files Effectively In law firms both small and large case files can easily build up to storage rooms full of paper. Compliance laws regarding...

September 2020 Newsletter – Information Governance

September 2020 Newsletter – Information Governance Information Governance – Risks and Opportunities PART III Since Information Governance (IG) has been established as an asset in our previous blog, let’s review some of the principals of IG. First, unmanaged...

July 2020 Newsletter – Information Governance

July 2020 Newsletter – Information Governance Information Governance: Risks and Opportunities – PART II Make sure to check out Part I here. Non compliance issues data losses and email are also crucial aspects of Information Governance. Non-compliance can create...