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December 2023 Newsletter – All About Microfilm

December 2023 Newsletter – All About Microfilm Microfilm is used to preserve fragile documents such as rare books, newspapers and other periodicals by using micro-photography to reduce an image onto a roll of plastic film.  This technology used for preserving...

November 2023 Newsletter – All About Cyber Insurance

November 2023 Newsletter – All About Cyber Insurance The cyber insurance market is growing globally particularly in the USA, Germany, and India. But what is cyber insurance? Cyber insurance is a policy with an insurance carrier to mitigate a businesses’...

July 2023 Newsletter – Lets Talk Legal Retention

July 2023 Newsletter – Lets Talk Legal Retention Let’s talk about legal records retention. But what exactly is records retention? Records retention pertains to the practice and organization of safekeeping important records for a set amount of time. The length of...

Information Capture: What to Capture Vs. What NOT to Capture

Information Capture: What to Capture Vs. What NOT to Capture Many organizations have an obligation to maintain the information they create and receive as part of regular business activities. This is done to ensure that the information capture is secured and maintained...

Why Document Prep Time is So Consuming

Why Document Prep Time is So Consuming Document prep prior to scanning is the foundation to an expedited scanning process. Each file is “like a box of chocolates, you never know what your going to get.” During a document scanning project, I noticed the...

Data Privacy and what you need to know

Data Privacy and what you need to know Data privacy, or information privacy; is a branch of data security concerned with the proper handling of data. This is in regards to consent, notice and regulatory obligations. More specifically, practical data privacy concerns...

Small Ways to Make a Big Difference Scanning

Small Ways to Make a Big Difference Scanning Whenever we focus projects scanning engineering drawings, there have been subtle reminders about some techniques I learned over 20 years ago. Whether you are a service bureau or doing a project in-house, I found this one...

Still storing medical records on paper?

Still storing medical records on paper? In 2011, the U.S. government introduced the Meaningful Use program relating to the digitizing of medical records.  This was an incentive based program to get your historical medical records digital and into an Electronic Health...

Legal industry and managing data

Legal industry and managing data The legal industry manages massive amounts of data, documents, and media files. Managing Case Files Effectively In law firms both small and large case files can easily build up to storage rooms full of paper. Compliance laws regarding...

September 2020 Newsletter – Information Governance

September 2020 Newsletter – Information Governance Information Governance – Risks and Opportunities PART III Since Information Governance (IG) has been established as an asset in our previous blog, let’s review some of the principals of IG. First, unmanaged...

July 2020 Newsletter – Information Governance

July 2020 Newsletter – Information Governance Information Governance: Risks and Opportunities – PART II Make sure to check out Part I here. Non compliance issues data losses and email are also crucial aspects of Information Governance. Non-compliance can create...

April 2020 Newsletter – Working from Home Effectively

April 2020 Newsletter – Working from Home Effectively Many of us find ourselves working from home – often rather suddenly and unexpectedly. Organizations of all sizes are now in the position of figuring out how to ensure that business continues while staff stay...

March 2020 Newsletter – Identity Theft

March 2020 Newsletter – Identity Theft Identity Theft Is the Fastest Growing Crime of the 21st Century So much of our personal information is online, like social media sites and financial institutions. We need to be on guard 24/7 to protect and manage our...

February 2020 Newsletter – GDPR

February 2020 Newsletter – GDPR Introduction.. Addressing Compliance Enforcement of the General Data Protection Regulation (GDPR) began in May of 2018. It was with the intention to strengthen and unify data protection for all individuals within the European...