Human Resources
Streamline HR Records with Secure Digital Access
Human Resources departments manage thousands of employee records, from applications and resumes to payroll, performance, and compliance files. Storing and searching through paper records wastes valuable time and space, while also creating risks around compliance and confidentiality. Our HR scanning and digitization services convert your paper documents into secure, searchable digital files—making it easier to manage employee data, ensure compliance, and protect sensitive information.
Why Digitize HR Records?
Digitizing HR files provides immediate benefits:
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Faster Access – Quickly retrieve employee files without digging through cabinets.
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Better Compliance – Meet regulatory requirements for recordkeeping, retention, and privacy.
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Increased Security – Protect sensitive employee data with encryption and controlled access.
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Space Savings – Free up valuable office space by eliminating bulky file storage.
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Support Remote Teams – Share files securely with HR staff anywhere.
What To Expect
We make the transition from paper to digital smooth and secure:
- Secure Collection – All files are tracked and handled under strict chain-of-custody procedures.
- High-Resolution Scanning – Documents are digitized with precision.
- OCR & Indexing Add-On Services – Files become fully text-searchable and organized by employee name, ID, or department.
- Encrypted Delivery – Records are delivered via secure cloud, encrypted media, or integrated directly into your HR management system.
The GISI Advantage
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Experience working with HR teams across industries
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HIPAA, GDPR, and other compliance-ready solutions
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On-site or off-site scanning options
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Seamless integration with HR and document management systems
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Dedicated support for projects of any size
Documents We Commonly Scan
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Job Applications & Resumes
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Employee Onboarding & I-9 Forms
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Payroll & Benefits Records
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Performance Reviews & Training Files
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Compliance & Certification Documents
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Termination & Exit Records
Additional Information
Customer Success Stories
Please accept this letter of reference for the exemplary customer service you and your team exhibited during our transition from paper to a digitized HR records and personnel files system. It was an extremely smooth and painless transition.
As you know we had 170 employee personnel files dating back to 2007, some of which were two to three inches thick in size. The endless volume of paper and time it took for us to manually file each employee’s records was overwhelming. For your team to scour through, separate by category, index, scan, and digitize each file was equally time consuming. Your team took the time to ask detailed questions, all the while learning our needs, wants, and filing process. However, they successfully managed to keep everything organized and separated, while indexing and digitizing all records/files. This monumental project has saved my team so much time in what can be described as an archaic manual process. We no longer have the grueling task of filing, extracting, and scanning our records each year for the endless bank audits we undergo.
During this 2+ month process, your team managed to keep our records secure, organized, intact, and returned safely to us is a tremendous feat for all. To meet goals and deadline is priceless! Working with Kevin, Danielle, and Briquel has been a pleasure. The customer service from all of you was above and beyond our expectations, and I would highly recommend your services to others. I feel that many businesses would greatly benefit from your services. On behalf of Meadows Bank, Kim, Casey, and myself, I wish to thank all of you for your outstanding execution of our project. The value and service given, far exceeds our time, efficiency, and cost savings in switching from the manual to digitized process.
Many thanks again for your outstanding service. It has been a pleasure working with you! I look forward to our continued relationship.
For more in-depth information about scanning and digitizing paper documents and files, check out our network website, ScanYourDocuments.net. Learn about our services, process, and our frequently asked questions on the topic.
