November 2018 Newsletter – Legal Records

Nov 1, 2018 | Blog, Newsletters


Managing Case Files Effectively

In law firms, both small and large case files can easily build up to storage rooms full of paper.  Compliance laws regarding these records require retention of this information on file by law firms, courts, and even legal departments of an organization.  But the real question is “is it really effective to store current or closed case files in a banker box, file room or storage unit?”.
Adding to the complexity of additional requirements such as securing confidential information, witness addresses PII, and client social security numbers and those managing these “legal records” have their hands full. Generating searchable PDFs and automating the processes of Bates stamping, redaction and data extraction, is the optimal solution to the problem.

Legal Records, File Cabinets

We have better solutions.


Simple Interactive or Automated Workflows

We, at Graphic Imaging Services, offer software solutions that provide advanced document capture leveraging existing equipment such as dedicated scanners, multi-function printers (MFPs), fax servers or monitored network folders. Our software will import documents imaged from these devices for image processing, and data extraction workflow.  You won’t have to change your current methods, meaning or infrastructure in order to implement these types of solutions.
In fact, we can configure Workflows to allow for various security levels of interactive or automated document processing.

A few benefits of this type of software include:

  • Processing and management of a wide variety of legal documents including pleadings, application forms, contracts, benefit enrollment forms, correspondence and more.
  • Fast search and access to documents whether they are local or remote.
  • Record retention programs.
  • Compliance with legal regulations and discovery requests.
  • Conducting internal investigations and audits.
  • Automated invoice processing.
To secure your copy of the 2018 Nevada Retention and Disposition schedule, email [email protected].  Be sure to put “Nevada Retention” in the subject line. A copy of the 2018 Nevada Retention Policies will be emailed to you upon receipt of your email.
To learn more about software that can manage your records, apply your retention policies, secure your content and more, contact Lisa at Graphic Imaging Services.  We can demonstrate software will work with YOUR document and your requirements.