Legal industry and managing data

Nov 18, 2020 | Blog, Webinars

The legal industry manages massive amounts of data, documents, and media files. Managing Case Files Effectively In law firms both small and large case files can easily build up to storage rooms full of paper. Compliance laws regarding these records require retention of this information on file by law firms, courts, and even legal departments of an organization. But the real question is “is it really effective to store current or closed case files in a banker box, file room, or storage unit?”

Adding to the complexity of additional requirements such as securing confidential information, witness addresses PII, and client social security numbers make those managing these “legal records” have their hands full. Generating searchable PDFs and automating the processes of Bates stamping, redaction, and data extraction is the optimal solution to the problem.

Case management is not Records Management in the legal industry. There are many similar features of Case Management that resemble Records Management. However, simple things like audit trails, document encryption, permissions, and retention policies are just a few features included with Document Logistix Software.

We have better solutions.

Simple Interactive or Automated Workflows

We, at Graphic Imaging Services, offer Document Management Software Solutions that provide advanced document capture while leveraging existing equipment such as dedicated scanners, multi-function printers (MFPs), fax servers, or monitored network folders. Our software will import documents imaged from these devices for image processing, and data extraction workflow. You won’t have to change your current methods, meaning, or infrastructure in order to implement these types of solutions.

In fact, we can configure Workflows to allow for various security levels of interactive or automated document processing.

A few benefits of this type of software include:


      • Processing and management of a wide variety of legal content including: video, audio, pleadings, application forms, contracts, benefit enrollment forms, and correspondence.

      • Fast search and access to documents whether they are local or remote.

      • Record retention programs.

      • Compliance with legal regulations and discovery requests.

      • Conducting internal investigations and audits.

      • Automated invoice processing.

    Join us for a Webinar  “Time to Pivot during COVID”.  Learn about the tools to get your records controlled with Document Logistix” on December 10, 2020 at 10:00am PST.